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Home » Support » Online Help » Users and Access Permissions » Access Permissions Overview

Access Permissions Overview

What are access permissions?

This feature enables you to control user access to documents very easily and precisely. Each user is then able to edit or access only those documents that they actually need to edit or access. This is a recommended 'best-practice' approach to managing your website and can help to avoid all sorts of problems that can arise when everyone has access to all of the documents.

Access permission types 

There are two types of access permissions:

  1. Manager access permissions
  2. Web access permissions

Manager permissions apply to manager users. This allows you to specify which documents users can edit in the manager.

Web permissions apply to web users. This allows you to specify which documents users can browse on the frontend of the website. 

Just reiterating: Remember that web user groups are for web permissions (frontend website access) and manager user groups are for manager permissions (backend/CMS access).

How to set up manager/web access permissions

There are three main steps to set up manager/web permissions:

  1. Create manager/web user groups and assign users to them.*
  2. Create document groups and assign documents to them.*
  3. Link each user group with one or more document groups.

* It is important to understand that:

  • Web user groups (and web users) are completely separate from manager user groups (and manager users).
  • The same document groups are used for both manager permissions and web permissions.